Council

THAT the Council meeting of September 5, 2017 be called to order at 6:00 p.m.

THAT Council move into closed session to discuss labour relations and matters concerning an identifiable individual, property matters and to approve minutes from previous closed session meetings.

THAT Council move out of closed session at 7:12 p.m.

THAT a public meeting be held to discuss planning matters related to:  Closing of Unopened Road Allowance in Concession V, Part of Lot 7, Portland District  Closing of Unopened Road Allowance in Concessions II and III, Lot 18, Bedford District

THAT an opportunity having been provided, the public meeting be closed.

THAT Council approves the minutes of the August 1, 2017 Council meeting.

THAT the Township issue an electronic notice through social media, that a concept plan for a subdivision/condominium proposal is being presented to the Committee of the Whole, coinciding with step 4 in the DRAFT- Plan of Subdivision / Condominium Flowchart; AND THAT the Township, within one week of the Township receiving notice of a complete application from the County shall install a durable sign in a visible location on the road allowance at the edge of the property, coinciding with step 8 in the DRAFT - Plan of Subdivision / Condominium Flow Chart; AND THAT the sign shall be at least 1 metre by 1.2 metres in size and contain the information specified by the Planning Department; AND THAT public notice be given in print and electronic media at least one week before the Township Conditions of Draft Approval will be discussed at the Committee of the Whole, coinciding with step 12 in the DRAFT- Plan of Subdivision / Condominium Flowchart.

THAT Council approves the Heritage Committee Terms of Reference attached to this report; AND direct staff to recruit members in accordance with the Terms of Reference for Council's consideration.

THAT Council approves the Bedford Road Project as the Township of South Frontenac’s OCIF Top-up Submission; AND THAT Council request 50% in top up.

THAT Council adopt the criteria outlined in Report to Council dated September 5, 2017 for Assumption of Non-Subdivision Roads.

THAT Council approves the bid of Bricaza Corporation for Tender No. PW-2017-18, Road Reconstruction and Storm Drainage Improvement on Bedford Road, in the amount of $1,490,941.04, including the Non-Refundable HST.

THAT Council award the contract for the provisions of Electronic Voting Services (both internet and telephone) to Intelivote Systems Inc. for an upset of $40,500.00 plus applicable taxes; AND THAT the funds for this expense be allocated from the election reserve.

THAT Council confirm its interest in drafting a common Council Code of Conduct, Complaint Policy and Council-Staff Relations Policy and pursing a joint process for securing the services of an Integrity Commissioner with the other Frontenac Municipalities.

THAT Council adopt the Flag Raising Protocol Policy as presented.

THAT Council adopt the Social Media Policy as presented.

THAT Council receives for information the minutes of the following committee meetings:  South Frontenac Recreation Committee meetings held April 24, May 15 and June 19, 2017  Public Services Committee meeting held June 22, 2017  Development Services Committee meeting held June 27, 2017  Corporate Services Committee meeting held July 11, 2017  Joint Lake Association meeting held August 17, 2017  Loughborough District Canada Day meetings held June 7 and June 20, 2017

THAT the following by-laws be given first and second reading:  By-law 2017-50  By-law 2017-51  By-law 2017-52  By-law 2017-53  By-law 2017-54  By-law 2017-55  By-law 2017-56

THAT the By-law be amended to include clauses 4 and 8 as per the options presented in the report.

McDougall THAT By-law 2017-50, being a by-law to regulate outdoor solid fuel burning appliances in accordance with the Municipal Act, 2001, be given third reading, signed and sealed.

McDougall THAT By-law 2017-51, being a by-law to stop up, close and sell a portion of an unopened road allowance in Part of Lot 7, Concession V, Plan 57, Portland District, be given third reading, signed and sealed.

McDougall THAT By-law 2017-55, being a by-law to appoint a Deputy Treasurer be given third reading, signed and sealed.

McDougall THAT By-law 2017-56, being a by-law to assume as common and public highway certain lands in the Township of South Frontenac, pursuant to Section 31(6) of the Municipal Act, 2001, be given third reading, signed and sealed.

THAT Council suspend the procedural by-law to consider a donation to the fundraising campaign for playground equipment at Loughborough Public School; AND THAT Council donate $1000.00.

McDougall THAT By-law 2017-57, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 5 day of September, 2017.